Finance Release

Finance release is for budgets connected to Scolah Compass. On a line that requires it, a Scolah Compass disbursement batch doesn’t go ahead when it is approved in Scolah Compass: the money is held on the line and waits for finance to release it.

Turn it on for a line

Finance approvers and admins can change this on any line, at any time:

1. Open the budget and click Edit on the line. The Finance release settings are at the bottom.
2. Tick Require a finance release for Compass payouts.
3. Choose Every batch, or Only batches above an amount.
4. Set Requests expire after (days).

New lines start with the workspace’s finance release defaults.

Expense requests, staff advances and manual entries never need a release.

Decide a release

1. Go to Spend → Finance release. Each request shows the Scolah Compass batch, programme, who approved it in Scolah Compass, the Held amount and what is available on the line.
2. Click Release to let the payout go ahead, or Decline with a reason.

Release requests go through the approval rules for finance releases, like other requests. Held money already counts as committed.

What else can happen

• Expiry. If nobody decides before the request expires, the held money goes back to the line and Scolah Compass is told.
• Withdraw. Finance can Withdraw a request: the money goes back to the line and Scolah Compass is told the batch was not released.
• Reminders. Someone in Scolah Compass can send a reminder, at most once a day. It arrives as an alert, and the request shows its Reminders history.